Admin and HR Manager

Job Description

Admin and HR Manager

Company Description

DKT International (“DKT”) is a global not-for-profit organization based in Washington, DC, and is one of the world’s largest providers of family planning, HIV/AIDS prevention and safe abortion products and services. DKT combines private-sector marketing techniques, cutting-edge technologies, and creative advertising to ensure women and men have the products, knowledge and services they need when needed. DKT has offices in 24 countries and covers over 57 markets. While a non-profit, non-governmental organization (NGO), DKT operates like a social enterprise.

Golden Choice Co., Ltd is a company with main business line of distribution, wholesale drugs and medical devices, established in 2013 and became DKT International’s strategic partner in family planning, HIV/AIDS prevention and safe abortion products and services. Under the trademark licensing agreement from DKT International, Golden Choice Co., Ltd has the right to exclusively distribute condoms and contraceptive pills, MVA, IUDS and other supplementary products under trademark from DKT in Vietnam, Cambodia and Laos.

Our Vision and Mission

Golden Choice and DKT International will build on this core to become the leading aggregator of sexual and reproductive health products and technologies in Vietnam and Cambodia, Laos. We are creating a world where women are empowered to live their lives to the fullest. This aspiration is captured in the company’s Vision & Mission statements below:

Mission

Through dynamic social marketing, DKT and Golden Choice provides couples with affordable and safe options for family planning and HIV/AIDS prevention.

We work to

Increase the availability and affordability of a full spectrum of modern birth control methods.

Strengthen the supply chain to increase availability of contraception and improve method mix variety.

Increase demand and inspire new contraceptive users through advertising and educational campaigns.

Vision

DKT is an innovative and adventurous social marketing enterprise that improves people’s lives. Golden Choice will continue to be a strategic partner to realize such vision in Vietnam.

Position Summary

This position consists of two key functions, Human Resource Manager, who develops and monitors overall HR strategies, systems, tactics and procedures across the organization; lead and direct routine functions of HR department including hiring, interviewing, paying out benefits, KPI assessment, training, staff relations, etc. and Admin Manager who supervises daily support operations of our company and plans the most efficient administrative procedures. This position also serves as an Executive Assistant to Country Director.

Job Responsibilities

Admin Manager duties:

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments

HR Manager duties:

        HR system and process and procedures

• Develop a system of regulations, rules and processes in Human resources.
• Report to management and provide decision support through HR metrics

Human resources planning:

• Develop and implement HR strategies and initiatives aligned with the overall business strategy;
• Support current and future business needs through the development, engagement, motivation and preservation of human capital.

Compensation & benefits:

• Develop policies, regulations and manage activities related to human resources: probation, employment contract, salary, bonus, annual leave, timesheet, social insurance, unemployment insurance, third-party insurance, union funds allowance payout, perdiem, travel policies, etc
• Maintain pay plan and benefits program
• Oversee and manage a performance appraisal system that drives high performance
• Develop and ensure implementation of the Performance Evaluation system (KPI) and Employee Competency Assessment

Recruitment:

• Manage the recruitment and selection process
• Implement recruitment and employer branding projects to meet the long-term and short-term needs of human resources;

        Learning & Development & Training

• Assess training needs to apply and monitor training programs short-term/medium-term/long-term team development and provide internal development opportunities for employees

Staff relations & retention & compliance:

• Act as a bridge between the Board of Directors and employees through addressing demands, aspirations, conflicts or other issues;
• Maintaining good relations with employees to understand their needs/concerns and promote a positive work place.
• Nurture a positive working environment
• Ensure legal compliance throughout human resource management
• Capable of handling complain/conflicts between employee and Board of Directors

Key Relationships:

• Internal:

• • Cooperate and support all other heads of Department such as Accounting; Legal, Sales & Marketing

• External:
  • PACCOM
  • Social Insurance Dept
  • Manufacturers
  • Vendors

Qualifications and Skills Required

Qualifications:

• Bachelor degree in Human resource management (preferred) or Administration or other degrees. Society for Human Resource Management (SHRM) – SHRM Certified Professional or SHRM Senior Certified Professional (SHRM-SCP) is desirable
• A minimum of 7 years of human resource management or related field experience is essential
• A minimum of 5 years of office/admin management experience is essential
• A minimum of 3 years of executive assistant experience is desired

Skills:

• Professional human resource knowledge
• Having good interpersonal skills
• Attention to details
• Strong problem solving and decision making skills
• Good leadership, training and developmental skills
• Sound knowledge of labour code and relevant regulations
• Strong communication and negotiation skills
• Time management and organizational skills
• Ability to build and maintain positive relationships with colleagues
• Experience in educating and coaching staff
• Experience in conflict resolution, disciplinary processes, and workplace investigations
• Experience in following and maintaining workplace privacy
• Ability to give presentations
• Knowledge of relevant health and safety laws.
• Experience using computers for a variety of tasks.
• Competency in Microsoft applications including Word, Excel, and Outlook

How to apply

Send your resume/CV before 15 June to recruitment@goldenchoice.com.vn

Strong candidates may be interviewed before the closing date.